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Due to the processing time of the Record of Employment (ROE) by Ontario Shared Services (OSS) and the leave application by Service Canada, it is common that members will have an interruption in pay when they take their pregnancy leave. Members should be mindful of this financial impact and plan accordingly. Members will receive all retro-active SUB-Allowance owed when processed.

As per the applicable Collective Agreement, uniform and civilian members must have served at least thirteen weeks before the expected birth date including service as a Crown employee, as an employee of a Police force which is amalgamated with the OPP or as an employee of an Ontario First Nations Police Service immediately prior to appointment to the regular service.

The pregnant member is eligible to take 17 weeks pregnancy leave.

The pregnancy leave may begin 17 weeks before the due date, but no later than the date the child is born. Members cannot receive EI Maternity Benefits more than 17 weeks after their due date or the date the child is born, whichever is later. Pregnancy leave should start on a Sunday, which is consistent with the EI reporting period. Refer to Service Canada website for additional information at
https://www.canada.ca/en/employment-social-development.html

Proof of Employment Insurance (EI) for Maternity Benefits through Service Canada is required prior to Ontario Shared Services (OSS) processing any SUB-Allowance benefit, i.e. member must be in receipt of EI Maternity Benefits to receive SUB-Allowance.


Pregnancy leave that begins on or after January 1, 2020:

First week – Civilian CA Article 13.05.04.02 (a) & Uniform CA Article 9.03.04.02 (a):
Members are eligible to receive 93% (SUB-Allowance) of the actual weekly rate of pay which they were receiving on the last day worked prior to the commencement of the pregnancy leave, including any progression on the wage grid and any negotiated or amended wage rates for the member’s classification as they are implemented.

Fifteen (15) weeks – Civilian CA Article 13.05.04.02 (b) & Uniform CA Article 9.03.04.02 (b):
Up to a maximum of 15-weeks, payments equivalent to the difference between the sum of the weekly EI Maternity benefits, the employee is eligible to receive and any other earnings received by the employee, and ninety-three (93%) of the actual weekly rate of pay for the employee’s classification, which the employee was receiving on the last day worked prior to the commencement of the pregnancy leave, but which shall also include the employee’s progression on the wage grid and any negotiated or amended wage rates for the employee’s classification as they are implemented.

Further one (1) week – Civilian CA Article 13.05.04.02 (c) & Uniform CA Article 9.03.04.02 (c):
Members are eligible to receive 93% (SUB-Allowance) of the actual weekly rate of pay which the member was receiving on the last day worked prior to the commencement of the pregnancy leave, including any progression on the wage grid and any negotiated or amended wage rates for the member’s classification as they are implemented. The further 1 week of leave must be taken immediately after the date when the 15- week EI Maternity benefits have terminated and prior to returning to the workplace.

Note: As per Civilian CA Article 13.05.04.02 (d) & Uniform CA Article 9.03.04.02 (d), where an employee takes parental leave in conjunction with pregnancy leave, Civilian CA Article 13.05.04.02 (c) & Uniform CA Article 9.03.04.02 (c) shall not apply.

Contact Service Canada directly at www.canada.ca or call at 1-800-206-7218.

Yes, proof of receipt of first and last EI Maternity Benefit is required to receive SUB-Allowance (either letter or stub that provides the gross and net amount of the EI Maternity Benefit).

As per the applicable Collective Agreement, uniform and civilian members who have served at least thirteen weeks before the expected birth date including service as a Crown employee, as an employee of a Police force which is amalgamated with the OPP or as an employee of an Ontario First Nations Police Service immediately prior to the member’s appointment to the regular service.

Parental leave includes a birth parent, legal parent, a person with whom the child is placed for adoption, and a person who is in a relationship of some permanence with the parent of a child and who intends to treat the child as their own.