26.01

The Employer shall deduct Association dues, as authorized from time to time by the Association, from the pay of each employee and transmit the total amount of such deductions to the head office of the Association by electronic deposit on each pay. The Association agrees to indemnify and save the Employer harmless from any liability arising out of the operation of this Article.

26.02

The Consolidated Dues/Fees Report shall continue to be submitted on a monthly basis.

26.03

(a) The Employer shall semi-annually provide to the Association a list of names of employees on behalf of whom dues are being deducted. In intervening months the Employer shall provide information to the Association which will permit it to keep such lists up to date.

(b) The Employer shall provide the Association with a monthly data file on Association dues. The data file shall contain the following information fields:
Employee Name, Employee ID Number, Badge Number, Employment Status (i.e., active, leave with pay, leave without pay, terminated), Start and end dates for leaves, Start and end dates for fixed term contracts, Effective dates for terminations, Continuous Service Date, LTIP Reason (i.e., pending, approved, rehabilitation, reoccurrence), Full/Part Time Indicator, Uniform or Civilian, Employee Class (i.e., Regular, fixed-term), Sex, Geographic Work Location, Benefit Base Salary, Job Classification Code, Title and Category/Module, Payrate Amount and Code, Scheduled Hours, Class Schedule, Job Dues/Fees Code, Total Dues Deducted, Total Earnings, Home Position Indicator, Union Group, Change Indicator, and Reason Code.

(c) Information shall be made available to the Association on all employees on the Available for Redeployment List and the Health Reassignment List. The report will include the position title, classification and work location for the position. Regular reports will be made to the Association on a monthly basis in an electronic format agreed to by the parties such that the information can be sorted by the Detachment/Work Unit.

26.04

Subject to the jurisprudence of the Ontario Labour Relations Board and the Association’s duty of fair representation, where an employee because of their religious conviction or religious belief objects to the paying of dues or other assessments to the Association, an amount equal to any initiation fee, dues or other assessments will be paid by the employee, or remitted by the Employer, to a charitable organization mutually agreed by the employee and the Association.

26.05

If a disagreement occurs between the Association and an employee regarding the application of 26.03, the matter will be referred to the OPP Grievance Board for resolution.

25.01

A copy of all directives or regulations establishing OPP policy with respect to working conditions or terms of employment of employees in the bargaining unit and all memoranda or instructions modifying such directives and regulations, shall be forwarded promptly to the head office of the Association.

25.02

The Employer shall install a computer terminal at the office of the Association for the dedicated purpose of meeting its obligations under Article 25.01.

24.01

Notices of Association activities may be posted on designated workplace bulletin boards by Association representatives appointed for this purpose. Association representatives may also receive Association mail addressed in care of the workplace and maintain in the workplace a file for Association correspondence.

24.02

The Association shall be permitted to install an electronic signage terminal in each detachment/unit in a location approved by the Employer to be used solely for communicating Association related business to its membership, as authorized by Association representatives appointed for the purpose of regulating the content of the information displayed on the terminal. The installation and maintenance of the terminal shall be at the expense of the Association.

23.01

The Employer shall continue to make necessary or approved deductions from an employee’s pay for fringe benefits, taxes and other customary purposes and provide the employee with a statement of such deductions with each pay cheque.

22.01

Temporary posting means the transfer of an employee from the employee’s regular posting to another posting, on a temporary basis for a period in excess of one week (7 days), the conditions of which preclude the employee from claiming full living and traveling expenses for the duration of the temporary posting.

22.02

In each instance of temporary posting, the employee shall be entitled to full living expenses while establishing necessary and suitable accommodation, but in no case shall this entitlement be for a period in excess of seven (7) consecutive days.

22.03

The Regional or Bureau Commander shall be responsible for establishing an equitable per diem allowance for each employee during temporary posting governed by the prevailing rates in the area for:

(a) meals, if accommodation is supplied at OPP or municipal expense; and

(b) boarding house rates prevailing in the area, if no accommodation is supplied; or

(c) room and meals if no boarding house accommodation is available.

22.04

It will be necessary for the Regional or Bureau Commander to establish the per diem allowance in each area prior to posting the employee.

22.05

The notice of temporary posting sent to the employee by the Regional or Bureau Commander shall state whether or not accommodation is being supplied and the per diem allowance to which the employee is entitled. Accommodation for employees during temporary postings shall, to the extent possible, be such as will adequately meet the needs of the OPP and the employees involved.

22.06

Travel shall be by the means which in accordance with Government policy, management deems to be most economical and direct, including, where the circumstances so warrant, the use of personally-owned automobiles.

22.07

Each employee on temporary posting shall be entitled to claim travel allowance as follows:

(a) to the posting at commencement of duties,

(b) to and from the employee’s regular posting,

(i) once each week for a distance of 0-200 kilometers;

(ii) once every two (2) weeks for distances of 201-400 kilometers;

(iii) once every three (3) weeks for distances of 401 kilometers or over; and

(c) return to the employee’s regular posting at cessation of duties.

22.08

Conditions may exist in an instance of temporary posting which will require special consideration, in which case the matter shall be forwarded to the Bureau Commander, Organizational Development Bureau, for consideration and approval.

22.09

An employee who is required to attend a course or courses which result in the employee being absent from home for six (6) consecutive weeks or more shall be reimbursed for normal travel expenses incurred in making one (1) trip to home and return during that time. It is understood that, except with the approval of the course director, this trip will be taken at midway point in the course.

Travel shall be by the means which in accordance with Government policy is deemed to be the most economical except where due to the distance involved another means of travel, including air travel, is more practical.

21.01

Whenever possible, an employee shall receive at least sixty (60) days prior written notice of the date the transfer within the Ministry is to take effect.

21.02

Where an employee was transferred for the convenience of the Employer, resulting in the necessity of relocating the employee’s residence at the Employer’s expense, during the last five (5) years prior to retirement or death and the employee or surviving spouse apply within one year (1) of the date of retirement or death of the employee for assistance to return to any previous locations of government employment in Ontario or to any other location in Ontario of equal or lesser distance; relocation expenses may be paid, provided the move takes place within two (2) years of the approval of the application.

Only expenses incurred for the realty commission, movement of household effects; and legal fees and disbursements on sale and purchase shall be reimbursed in accordance with the policy on relocation expenses contained in the Relocation Expenses Directive.

Where an employee is transferred for the convenience of the Employer, and is entitled to relocation expenses under the Relocation Expenses Directive, during the last five (5) years prior to their expected retirement date, the employee may waive their entitlements under the Relocation Expenses Directive and elect to receive reimbursement for temporary accommodation costs or travel costs up to a maximum of thirty-thousand dollars ($30,000) over the five (5) year period. This is only applicable when the member realizes an actual commuting increase of more than 125 km from their principal residence.

21.03

The Employer agrees that for the duration of the current Collective Agreement, prior to any changes to the OPP Uniform Staffing Procedure, the Association will be consulted. The Association shall be given no less than ten (10) days’ notice prior to any such proposed amendments.

19.01

Paid duty may be allowed at the discretion of the Employer on the following basis:

(a) an employee may make application in writing to the Detachment Commander or Section Manager permission to perform paid duty, however, in emergent situations verbal approval may be given and confirmed afterwards in writing. Paid duty performed on a continuing basis to meet a specific situation occurring on a regular basis need not be approved in each individual instance, and the Detachment Commander or Section Manager may give a standard (or blanket) approval in such situations.

(b) while engaged in authorized paid duty, an employee shall be deemed to be in the service of the Employer.

(c) paid duty shall be assigned on a fair and equitable basis at each work location, and each employee shall be given an opportunity to work paid duty. The method of assigning on a fair and equitable basis shall be decided at the local level after consultation with the employees.

20.01

On transfer of an employee to another Ministry of the Government of Ontario, the provisions of the Public Service of Ontario Act, 2006, Regulations and Directives thereto shall apply.

18.01

The issuing of uniforms and equipment necessary for the performance of duty will be upon the same basis as in effect upon the commencement date of this Collective Agreement.

18.02

Uniforms or civilian clothing soiled in performing duties under conditions not normally encountered shall be cleaned at the expense of the Employer on authorization by an employee’s supervisor.

18.03

An employee required to attend a course of instruction necessitating the purchase of gymnastic or special equipment shall be reimbursed an amount not to exceed ninety dollars ($90.00), upon production of necessary receipts.

17.01

Employees operating motorcycles shall receive an allowance of two dollars ($2.00) per day or any part thereof on which they operate a motorcycle.

17.02

Payment for motorcycle allowance will be made upon the motorcycle employee completing the necessary forms, covering a three (3) month period ending March 31st, June 30th, September 30th and December 31st.