25.01

The Employer shall deduct Association dues, as authorized from time to time by the Association, from the pay of each employee and transmit the total amount of such deductions to the head office of the Association by electronic deposit on each pay. The Association agrees to indemnify and save the Employer harmless from any liability arising out of the operation of this Article.

25.02

The Consolidated Dues/Fees Report shall continue to be submitted on a monthly basis.

25.03

Together with each monthly dues payment, the Employer will provide a report to the Association indicating the names of the employees in respect of whom deductions have been made, the employee identification number or social insurance number, ministry, branch, work location description/work location (street address), work city, employment status (active, leave, terminated), job class code / abbreviated class title, employee class (Fixed Term or Regular employee), home position indicator, continuous service date, benefit base salary (annualized payrate used for calculating benefits such as insurance premium) and any such other information as may be agreed. The report will be forwarded in current disk format unless the parties mutually agree to an alternate electronic format.

25.04

The Association shall advise the Employer in writing the amount of its dues and assessments. This amount shall continue to be deducted until changed by further written notice by the Association.

25.05

Subject to the jurisprudence of the Ontario Labour Relations Board and the Association’s duty of fair representation, where an employee because of their religious conviction or religious belief objects to the paying of dues or other assessments to the Association, an amount equal to any initiation fee, dues or other assessments will be paid by the employee, or remitted by the Employer, to a charitable organization mutually agreed by the employee and the Association.

25.06

If a disagreement occurs between the Association and an employee regarding the application of 25.04, the matter will be referred to the OPP Grievance Board for resolution.

25.07

Association dues or assessments, or the equivalent amount, shall be itemized on the annual T-4 slip as annual membership dues for the Association.

25.08

The Employer shall provide the Association with a monthly data file on Association dues. The Data file shall contain the following information fields:

Employee Name, Employee ID Number, Employment Status (i.e., active, leave with pay, leave without pay, terminated), Start and end dates for leaves, Start and end dates for fixed term contracts, Effective dates for terminations, Continuous Service Date, LTIP Reason (i.e., pending, approved, rehabilitation, reoccurrence), Full/Part Time Indicator, Uniform or Civilian, Employee Class (i.e., Regular, fixed-term), Sex, Geographic Work Location, Benefit Base Salary, Job Classification Code, Title and Category/Module, Payrate Amount and Code, Scheduled Hours, Class Schedule, Job Dues/Fees Code, Total Dues Deducted, Total Earnings, Home Position Indicator, Union Group, Change Indicator, and Reason Code.

25.09

Information shall be made available to the Association on all employees on the Available for Redeployment List and the Health Reassignment List. The report will include the position title, classification and work location for the position. Regular reports will be made to the Association on a monthly basis in an electronic format agreed to by the parties such that the information can be sorted by the Detachment/Work Unit.

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