Civilian Collective Agreement – Article 7 Work Arrangements

7.01.01

Job sharing can occur where there is agreement between the employees who wish to job share, the Association, and the Employer.

7.01.02

It is agreed that job sharing results from two employees sharing a full-time position in the regular service and as such, the position shall continue to be identified as a full-time position in the Regular service.

7.01.03

Employees in a job sharing arrangement must share the same classification and level.

7.01.04

The sharing of the hours of work shall be determined by the parties to the sharing agreement but in no case, shall one employee work less than fourteen (14) hours per week.

7.01.05

(a) Employees in a job sharing arrangement shall be accorded their entitlements under Part A of this Collective Agreement (Full-time Regular Employees). However, where applicable, they shall be pro-rated in accordance with the employee’s hours of work.

(b) Part B of this Collective Agreement (Regular Part-time Employees) shall be used to provide administrative direction for the applicable pro-rating of the working conditions, and Article RPT17 (Regular Part-time Pay and Benefits Administration) for the purposes of calculating a basic hourly rate.

7.01.06

In the event that one employee in the job sharing arrangement leaves that arrangement on a permanent basis for any reason the remaining employee would first be offered the opportunity to assume the position on a full-time basis.

7.01.07

If the remaining employee declines the full-time opportunity, the position may be posted and advertised as a job sharing vacancy, subject to the provisions of this Collective Agreement.

7.01.08

Failing successful filling of the job sharing position, the remaining employee will be required to revert to full-time. The employee will be given one (1) month’s advance notice of the date upon which they will be required to resume the full-time position.

7.01.09

The Employer undertakes to notify the President of the Association of all job-sharing arrangements.

7.02.01

Regular employees who hold full-time or regular part-time positions are eligible to trade jobs, except for those employees who are on notice of layoff pursuant to Article 29 (Surplus Entitlements) of this Collective Agreement.

7.02.02

Employees can trade jobs with an employee in the same category or across categories. For clarity, a full-time regular employee can trade jobs with a regular part-time employee.

7.02.03

An employee who wishes to trade jobs with another employee must register with the Human Resources Branch or Human Resources Bureau (as appropriate) and complete the required documentation, which includes the employee portfolio. The employee must also indicate the specific location or locations to which they are willing to relocate.

7.02.04

An employee may only trade jobs:

(a) with another employee in the OPPA Civilian bargaining unit who holds a position in the same classification,

and

(b) provided they are qualified to perform the normal requirements of the position without training.

7.02.05

Notwithstanding seniority, an employee will be considered for job trading prior to other employees registered for job trading if their spouse is also employed in the Ontario Public Service and has relocated to continue such employment at a different headquarters location.

7.02.06

If an employee has registered for job trading and they have also offered to be declared surplus pursuant to Article 30 (Voluntary Exit Option) of this Collective Agreement, their rights under that Article will be exercised before any rights under this job trading agreement.

7.02.07

Relocation expenses incurred by employees who trade jobs will not be reimbursed by the Employer.

7.02.08

In the event more than one (1) employee meets the criteria to trade jobs with another employee, the Employer will choose the best qualified employee for the job to be traded. Where the qualifications and skills of two (2) or more employees are relatively equal, seniority will be the deciding factor, subject to Article 7.02.04 above.

7.02.09

Employees cannot trade jobs unless both of their managers approve of the trade.

7.02.10

Job trading is voluntary. Provided an employee has not been matched with another employee’s job, they may withdraw at any time.

7.02.11

A job trade is not final until all four (4) parties to the trade have confirmed their agreement, in writing, i.e., the trading employees and their managers.

7.02.12

Should the employment situation or relocation decision of either employee change after sign-off, the job trade agreement remains binding. For example, if an employee receives surplus notice after a job trade is completed, then they will be subject to the appropriate procedures for redeployment.