RPT14.1

An employee shall earn a pro-rated portion of the vacation credits shown below based on the ratio that their weekly hours of work bear to full-time employment:

(a) One and one-quarter (1-1/4) days per month during the first eight (8) years of continuous service;

(b) One and two-thirds (1-2/3) days per month upon completion of eight (8) years of continuous service;

(c) Two and one-twelfth (2-1/12) days per month upon completion of fifteen (15) years of continuous service;

(d) Two and one-half (2-1/2) days per month upon completion of twenty-four (24) years of continuous service;

(e) Two and eleven-twelfths (2-11/12) days per month upon completion of thirty (30) years of continuous service.

RPT14.2

An employee is entitled to vacation credits under Article RPT14.1 in respect of a month or part thereof in which they are at work or on leave with pay.

RPT14.3

An employee is not entitled to vacation credits under Article RPT14.1 in respect of a whole month in which they are absent from duty for any reason other than vacation leave of absence or leave of absence with pay.

RPT14.4

An employee shall be credited with their vacation for a calendar year at the commencement of each calendar year.

RPT14.5

An employee may accumulate vacation to a maximum of twice their annual accrual but shall be required to reduce their accumulation to a maximum of one (1) year’s accrual by December 31 of each year.

RPT14.6

On commencing employment an employee shall be credited with pro rata vacation for the balance of the calendar year, but shall not be permitted to take vacation until they have completed six (6) months of service.

RPT14.7

An employee with over six (6) months of service may, with the approval of the Deputy Minister, take vacation to the extent of their vacation entitlement and their vacation credits shall be reduced by any such vacation taken.

For the purpose of this Section, an employee’s length of “continuous service” will accumulate upon completion of a probationary period of not more than one (1) year and shall commence from the date on which an employee commences a period of unbroken, regular part-time or full-time (Uniform and Civilian) service in:

(a) the Ontario Public Service;

(b) a police force which is amalgamated with the OPP;

(c) the Canadian Forces Military Police;

(d) the OPP Administered First Nations Police;

(e) any other Canadian Police Service; and

(f) Effective January 1, 2025, Ontario Public Bodies and Commission Public Bodies.

(g) Within sixty (60) days of January 1, 2025, employees hired prior to January 1, 2025 and who remain employed will have a one (1) time opportunity to submit in writing a claim for previous service in an Ontario Public Bodies and Commission Public Bodies for the purposes of vacation entitlement only. The employee shall cooperate with the Employer by providing verification of previous service. These claims shall be reviewed by the Employer and employees shall be provided with the appropriate credit for years of service, for vacation entitlement purposes, commensurate with their years of service on a go-forward basis. For clarity, any change to the vacation entitlement shall become effective on January 1, 2025 and there shall be no retroactivity.

For clarity, vacation entitlement (the amount of annual vacation) is based on “continuous service” in (a), (b), (c), (d), (e), (f) and (g).

Vacation selection (the choosing of when to take vacation) is based on “seniority”. “Seniority” is continuous service with (a) and/or (b) only.

RPT14.8

Where an employee leaves the Regular service prior to the completion of six (6) months’ service as computed in accordance with Article RPT14.7, they are entitled to vacation pay at the rate of four percent (4%) of total earnings paid during the period of their employment.

RPT14.9

An employee who has completed six (6) or more months of continuous service shall be paid for any earned and unused vacation standing to their credit at the date they cease to be an employee, or at the date they qualify for payments under a long term disability plan provided by the Association and any salary paid for unearned vacation used up to that time shall be recovered by the Employer from any monies owing to that employee.

RPT14.10

An employee’s service shall not include any period when they are on leave of absence without pay for more than thirty (30) days or a period which constitutes a hiatus in service, such as:

(a) Political Activity (Public Service of Ontario Act, 2006, Part V)

(b) Layoff (Article RPT8 – Layoff, Surplus Entitlements and Surplus Pension Bridging)

(c) Educational Leave (Public Service of Ontario Act, 2006, Public Service Key Directive on HR Administration sections 14 and 15).

RPT14.11

An employee who has completed their probationary period shall, upon giving at least two (2) months’ written notice, receive before commencing vacation, an advance against the pay cheques that fall due during the vacation period, based upon the following conditions:

(a) such an advance shall be provided only where the employee takes at least two (2) consecutive weeks’ vacation;

(b) such an advance shall be in an amount equal to the employee’s lowest net regular pay cheque in the two (2) month period immediately preceding commencement of their vacation leave, and rounded to the closest ten dollars ($10) below such net amount;

(c) where more than two (2) pay cheques are due and payable during the vacation period, in no case will the advance exceed twice the amount set out in (b) above.

Any additional amount due the employee as a result of the application of (b) and (c) above will be paid to the employee in the normal manner.

RPT14.12

For an employee on a Compressed Work Week arrangement, a pro-rated deduction from the employee’s vacation credits will be made for each day of approved vacation leave of absence. The pro-rating will be determined by dividing the hours in the employee’s Compressed Work Week day by seven and one-quarter (7-1/4) or eight (8) hours in a day (as applicable). A partial day’s absence will be pro-rated on the same formula.

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